How GDPR compliance can benefit small business IT infrastructure

The GDPR compliance deadline is almost here. Your small business – whether that be a restaurant or accountants – has until 25 May to be compliant. If you’re caught breaching the regulations after this date, the GDPR fines can be severe.

But we don’t mean to scare you into complying; we think the regulations are a good thing for your IT infrastructure and your company’s reputation. Let us show you why, and by the end of this post we bet coming up with a GDPR compliance plan will be your top priority (if it isn’t already).

GDPR means you have to have up-to-date data

Under GDPR, ‘personal data’ means anything you can identify a person with. When you collect someone’s data, you have to tell them what you’re going to do with it and how long you’re going to keep it for. They can ask you to show them what data you have, and to delete their data at any time. You must do this if they ask.

New data isn’t your only concern. You’ve probably got lots of data on existing customers. Some of this will have been around for years and may no longer be useful. To get in line with GDPR, you’ll need to make sure you have consent for all this data, and get rid of anything you don’t have consent for or aren’t using any more.

Auditing all this data and contacting people to confirm their consent will be a monotonous task, but it’ll help you to identify the data you do and don’t need. And having only data you need on file is useful.

Keeping only legal data leads to better IT practices

As you’ll only be keeping data that you have permission to hold on to, and you’re removing all the data you don’t have consent for or is no longer useful, your company’s IT practices will become more efficient and valuable.

IT teams will be busy reviewing data security procedures and ensuring these fit with GDPR. With only accurate data in your systems, your IT team will have the benefit of knowing everything they do is to protect customers and no time is being wasted on useless data.

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Your customer reputation will improve

People hate being contacted by companies they didn’t consent to. GDPR will make this kind of contact harder for small businesses. You can’t just take data anymore; you have state where you’ll be taking it from, how you’ll be using it, and what a person should do if they’re against this.

If you don’t have a privacy policy already, get one and make it easily accessible. This transparency can only be good for your reputation. At the very least, people will appreciate you for it.

Get to know GDPR

With the GDPR compliance date only three months away (at the time of this blog going live), you need to be up-to-date with the who, what, where and when of these regulations.

Speedster IT are experts at IT support, give us a call if you have any questions about your company’s GDPR compliance plan – 0203 011 1234